The Woodlands Photography Club
TWPC Leadership Team
The Leadership Team meets on the Fourth Wednesday of each month at 6:30 PM at The Woodlands Children's Museum, 4775 W Panther Creek Dr #280, The Woodlands, TX 77381 . All Members are invited to attend all LeadershipTeam Meetings.
Email John O'Brien at firstname.lastname@example.org> for the current location.
2019 Leadership Team
President – John O'Brien
Vice President – Joan Tilton
Treasurer – Amy Butler
Secretary/Historian – Glenn Siegert
Field Trips Coordinator- Claudia Smith
Field Trips Coordinator Assistant: Vacancy
Workshops Coordinator- Alicia Kominek
Newsletter Coordinator - Vacancy
Slideshow/Mini-Contest Organizer – Mac Rodgers
Slideshow/Mini-Contest Organizer Assistant – Zoraya Stern
Webmaster – Ellen Taylor and Jaruska Mayorga
Events/Publicity/Promotions - Natalie Sweeck
Hospitality Coordinator - Kathy Oliver and Dahlia Dean
Membership Coordinator - Allison Bartholomew
Leadership Team Responsibilities
President: The President presides over all meetings of the club including leadership meetings and monthly membership meetings; Creates and maintains Club policies in concert with the Leadership Team (LT); schedules-all meetings of the LT; arranges for speakers and guests presenters at membership meetings; votes on matters brought before the LT only when a tie breaker is needed; acts as Club spokesperson to external organizations and the general public; represents the Club with other organizations and affiliates; is a signatory on the Club checking account.
Vice President: The Vice President schedules and reserves meeting rooms for all membership and board meetings; in consultation with the President, represents the Club with other organizations and affiliates; in the absence of the President, performs all duties of the President.
Treasurer: Receives, holds and disperses the funds of the club; keeps records of all club finances; is a signatory on the club checking account; keeps day–to day operating funds in a bank account; pays bills/invoices as directed by the President / Vice-President; keeps a written Balance Sheet including all receipts and expenditures as required and provides a monthly balance sheet and checking account statement at the leadership meeting; submits the Treasurer records for audit by two Club members appointed by the Leadership Team. This audit should be completed no later that one week prior to the December Leadership Meeting.
Secretary/Historian: Documents the leadership meetings, including time, location, attendance, and minutes of meetings. All actions decided at the leadership meetings should be included in detail in the minutes from these meetings. All minutes should be emailed to each leadership member within a week of each meeting for approval and final minutes published within the second week after the board meeting is held. All minutes should be archived and published to the Club online storage (such as Google Drive). The Secretary should maintain a Club Notebook. This Notebook may be in electronic form or hardcopy or both and contain all the basics for club activities and operations. Details for the MadMimi account, the website operations, the SmugMug account, and financial accounting should all be included in this notebook. This Notebook should be accessible by the President, Vice President and Secretary and should be turned over to the new Secretary/Historian before the departing Secretary/Historian leaves his/her position.
Events/ Publicity/ Promotions Coordinator: The Coordinator is responsible for all Communications, Publicity, and Promotion of the club with social media, local organizations, and businesses. The coordinator is also responsible for the yearly Fall Contest. Responsibilities for the Fall Contest include (budget, rules, venue, publicity, mounting workshop, setup, take-down, and awards.).
Field Trip Coordinator: This Coordinator is responsible for organization of Club field trips. This includes informing the membership of trip details, signup, collecting fees (for field trips) if necessary, providing driving instructions, and any pertinent information the members may need to know. The Coordinator keeps records of field trip destination, date, time, fees if applicable, and attendance. The field trip coordinator provides this field trip information to the secretary for permanent records.
Newsletter Coordinator: This Coordinator is responsible for developing and distributing to all members a monthly newsletter of club activities and plans, as well as other notices when needed. The coordinator maintains contact with all leadership members to collect all news of interest for the monthly mail out.
Workshop Coordinator: Arranges for all club workshops. Arranges for instructors, location, and time and collects all fees needed to run the workshop. The coordinator keeps a record of each workshop location, date, time, fees if applicable, and attendance and provides this information to the secretary for permanent club records.
Webmaster: The Webmaster develops and maintains all information on the website and other online data storage (e.g., Google Drive). The Webmaster keeps the website up to date and current.
Hospitality Coordinator: Coordinates snacks for monthly meetings and for the Fall Contest. Issues sign-up requests to members and confirms adequate coverage for each event.
Membership Coordinator: Collects and keep records of all memberships. Is responsible for the members name tags. Keeps track of attendance at meetings, records the winners of contests, and records the dates, coordinator and attendance for field trips and workshops. Orients new Club members to the club operation. Provides a monthly update at the Leadership meeting on new members. Will work with the treasurer for collection of monies for club membership.
Slideshow/Mini-Contest Organizer: Is responsible for the collection and presentation of photos for the monthly slideshow and mini contest, including setup of equipment prior to the club meetings. Is responsible for publishing on the club’s online galleries the monthly slideshows, the monthly mini-contest entries, and the annual photo contest entries. Is responsible for posting monthly reminders and announcement of mini-contest winners to the club’s Facebook page.